How is Edicom supporting the uptake of eInvoicing in Europe?
As electronic invoicing becomes mandatory for Member States in the European Union, the need to implement a compliant solution both for public entities and private companies interested in public procurement has arisen. In April 2019, the Directive 2014/55/EU entered in force for central government bodies. This deadline can be extended until April 2020 for the remaining public authorities.
Born from a globalized economy and in order to facilitate public entities and companies to operate in different markets, eInvoicing is a legal and fiscal substitute for paper and only-PDF invoicing. Some of the benefits of this new way of processing invoices are increasing efficiency in administrative processes, reducing costs and response times, increasing security, and controlling tax evasion, as these documents can be automated from the data recorded in the internal management systems of suppliers and creditors. It also facilitates their validation and consolidation allowing a direct registration without human intervention in the system.
Within this context, EDICOM has developed the platform globaleinvoicing.com which reports on the benefits of managing electronic invoices internationally, both in reception and validation. Additionally, in this platform, stakeholders can find out how the Edicom eInvoicing solution works and it’s adapted according to the needs of each client.
What is the EDICOM eInvoicing Platform built of?
The architecture of the platform consists of 5 modules:
- Integration responsible for setting up connections with the internal management system to integrate the sending and reception of invoices, ensuring automation.
- Validation of the issued and received invoices to ensure that they comply with all the technical specifications required by each invoice model.
- Legal Compliance to integrate the technical and legal specifications for each digital billing system established in the different involved countries.
- Communication identifies the recipient of the electronic document by automatically sending it to the corresponding destination. This sending is routed through the communications protocol agreed with the receiver and the e-Invoice status is available during the whole process.
- Management sets up an environment accessible via web, from where the platform is completely administered and monitored. Different management modules can be defined for each issuing country according to the customer particularities..
So…how has this been implemented in Europe?
Edicom coordinates the implementation of their EN-compliant platform in the health sector through different projects co-financed by the CEF Telecom Programme of the Innovation and Networks Executive Agency (INEA).
The most recent project, HOSP&INVOICE, will be successfully completed by the end of July, supporting 36 hospitals, in Belgium, Austria, Hungary and Italy, enabling them to receive and process electronic invoices aligned with the European Directive. HOSP&INVOICE follows the path built by GOVEIN and GOV2EU initiatives, aiding several healthcare sector bodies to standardize and verify the interoperability of their cross-border trade relations, thus also facilitating public procurement.